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Previous by Date: Subject: Re: [DCHAS-L] Documentation question Date: Wednesday, January 20, 2021 at 2:23:19 PM Author: Jeffrey Lewin <jclewin**At_Symbol_Here**MTU.EDU> |
Next by Date: Subject: Re: [DCHAS-L] Documentation question Date: Wed, 20 Jan 2021 15:45:26 -0500 Author: pzavon**At_Symbol_Here**ROCHESTER.RR.COM |
I recently used MS Teams for a safety training. Going into it, I had the same concern as you. How do you keep track of attendance?
MS Teams does have a participant tracking feature that allows you to track who joined the training, when they joined, and when they left. When they left is important in my book because if a person lingers after the training is over, then he/she has stopped paying attention or, worse, may have walked away from the computer.
Teams allows you to deliver the training as a regular Meeting or as a Live Event. I haven't used the live event option as a presenter, but I have as an attendee and I recommend it for long training sessions. The live event option allows you to break up the training into separate pre-scheduled sessions throughout the day. This allows your participants to have pre-scheduled breaks. Also, participants have to join each session separately. (They can't just turn off the screen saver and walk away for however long).
HOWEVER...
(1) This feature is available to the organizer and the organizer only.
(2) You must manually enable the feature. If you work at a place with an all mighty IT department, then you might need to have them enable this feature for you. How and when to enable the feature differs between a meeting and a live event. If you don't do it at the right time, then the data won't be compiled.
(3) The organizer must manually download the attendance report before logging off and manually save it to their computer. If you end the session without downloading, the data is lost.
Here's some links to relevant MS Teams Help articles:
Download attendance reports in Teams
https://support.microsoft.com/en-us/office/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310?ns=msftteams&version=16&ui=en-us&rs=en-us&ad=us
Get an attendee engagement report for a Teams live event
https://support.microsoft.com/en-us/office/get-an-attendee-engagement-report-for-a-teams-live-event-b3101733-2eda-48a6-aeb3-de2f2bfecb3a?ns=msftteams&version=16&ui=en-us&rs=en-us&ad=us
Participate in a Q&A in a live event in Teams
https://support.microsoft.com/en-us/office/participate-in-a-q-a-in-a-live-event-in-teams-01d57b8c-23b9-4cff-adc0-4e57618b59b4?ns=msftteams&version=16&ui=en-us&rs=en-us&ad=us
Poll attendees during a Teams meeting
https://support.microsoft.com/en-us/office/poll-attendees-during-a-teams-meeting-9923b7d4-ea97-4aa2-b8b8-b45fefe7d454?ns=msftteams&version=16&ui=en-us&rs=en-us&ad=us
Good luck,
Yaritza Brinker
260.827.5402
-----Original Message----- ** External Email ** All: When doing virtual training that requires legal documentation of attendance (DOT/EPA/OSHA) how do you document participation? In particular, how can this be done on MS Teams platform? Thank you. Neal The information contained in this message is privileged and confidential and protected from disclosure. If the reader of this message is not the intended recipient, or an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer. NEAL LANGERMAN, Ph.D. --- Electronic Transmission Confidentiality Notice ---
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From: ACS Division of Chemical Health and Safety
Sent: Wednesday, January 20, 2021 1:04 PM
To: DCHAS-L**At_Symbol_Here**Princeton.EDU
Subject: [DCHAS-L] Documentation question
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