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Previous by Date: Subject: Re: [DCHAS-L] chemical receiving Date: June 29, 2012 10:16:19 AM EDT Author: Michael Ng |
Next by Date: Subject: Re: [DCHAS-L] chemical receiving Date: June 29, 2012 11:45:48 AM EDT Author: "House, Katherine C." |
Good morning Leslie,
How is ordering of chemicals managed? Is it done by individual PIs/department, or is it centralized?
- Individual Pis with grants or departments with budgets (via department purchasing agent) file a purchase order requisition for chemicals, and the requisition is sent over to our centralized university Purchasing department. Once the purchase order is made to the vendor, the vendor is responsible to send the purchasing department a Materials Safety Data Sheet for the chemical. This MSDS and purchase order number is forwarded to the PI or purchasing department. The chemical arrives our mailroom and is delivered to the PI / Department Chemical Receiving room, and the PI / Department is responsible to update their chemical inventory. Chemicals that are not inventoried every December will be disposed as per federal, state and local regulations.
Is central receiving part of a chemistry department, part of an EHS department (or other)?
- Central receiving is the our shipping and receiving department (mailroom). Mail is delivered or picked up from Shipping and Receiving.
Where is the central receiving area located? Inside buildings where there are labs, a separate building near laboratory buildings, or at a distant location (across campus)?
- Our shipping and Receiving Department in basement of a separate building. This building is near our laboratory buildings.
Are chemicals used in art/engineering/theater departments included in requirements for chemicals to all be received at the one location?
- All university mail, including chemical shipments are delivered to our Shipping and Receiving department. The Shipping and Receiving department will make arrangements to send mail to its respective departments. Chemical shipments are delivered to designated chemical receiving rooms.
How many personnel and what is the scope of their duties? (ordering/receiving/delivering only; part of laboratory inspection and safety training programs)
* Ordering: Each department has one or two purchasing agents that handles department purchase orders. Pis with grants will manage their own purchase orders. Our centralized purchasing department has 5 people who handle all purchasing for the university.
* Receiving and Delivery: Our central shipping and receiving department has approximately 5 people to receive all shipments, including chemical shipments. There are two people in this department that typically deliver mail to our 3 science laboratory buildings.
* Safety and Training: I manage the safety, compliance and training portion of chemical receiving. I arrange training for staff in DOT Hazardous Materials Transportation training and act as tech support for chemical purchasing / receiving.
Michael Ng
Environmental Health and Safety Manager
Long Island University Brooklyn Campus
Buildings and Grounds
1 University Plaza M101
Brooklyn, NY 11201
Tel: (718)-488-1608
Fax: (718)-488-3337
michael.ng**At_Symbol_Here**liu.edu
From: Leslie Coop
Our university is in the process of developing a central chemical receiving area. We would like to have some input into how others manage chemical receiving, particularly if chemicals are delivered to a central location.
How is ordering of chemicals managed? Is it done by individual PIs/department, or is it centralized?
The committee will likely have more questions, but this is a start.
Thanks for your input!
Leslie
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Reply-To: DCHAS-L
Date: Thu, 28 Jun 2012 14:16:49 -0500
To:
Subject: [DCHAS-L] chemical receiving
Is central receiving part of a chemistry department, part of an EHS department (or other)?
Where is the central receiving area located? Inside buildings where there are labs, a separate building near laboratory buildings, or at a distant location (across campus)?
Are chemicals used in art/engineering/theater departments included in requirements for chemicals to all be received at the one location?
How many personnel and what is the scope of their duties? (ordering/receiving/delivering only; part of laboratory inspection and safety training programs)
Leslie B. Coop, CCHO | Lab Manager, Safety Coordinator | Chemistry Department
University of Arkansas at Little Rock | 2801 S. University Ave. | Little Rock, AR 72204
501-569-3192